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Information for staff and elected members

Published on 10 Apr 2019

Please note: this evaluation is now closed.

Staff and elected members of the City of Playford Council, may have questions about the evaluation being conducted by ICAC. If your question is not answered in the information below, please email the evaluation team on evaluation@icac.sa.gov.au.

What is an evaluation?

An evaluation is not an investigation.

Investigations are focussed on individual conduct.  An evaluation is focussed on processes.

During an evaluation the practices, policies and procedures of an inquiry agency or public authority are reviewed with a view to improving systems for preventing and minimising corruption, misconduct and maladministration.

If a matter is raised during the course of an evaluation that might require investigation, the information will be provided to the Office for Public Integrity and will be dealt with separately in accordance with the ICAC Act. 

What is the scope of the evaluation?

The initial scope of the evaluation will be to review and report on:

  • The extent to which the City of Playford’s governance framework adequately guards against the risks of corruption, misconduct and maladministration.
  • Practices, policies and procedures in respect of:
  1. Human resource management within the City of Playford and whether those practices, policies and procedures efficiently manage human resources and control the risks of corruption, misconduct and maladministration.
  2. Financial management and whether those practices, policies and procedures adequately manage the risks of corruption, misconduct and maladministration.
  3. Information management and whether those practices, policies and procedures adequately protect the City of Playford’s information assets from misuse.
  4. The availability and use of assets and resources by public officers employed within the City of Playford and whether those practices, policies and procedures provide a sufficient safeguard to minimise the misuse of those assets and resources.

Who is conducting the evaluation?

The evaluation of the City of Playford Council will be conducted by the Deputy Commissioner, Mr Michael Riches, with the assistance of a Senior Evaluations Officer and an Evaluations Officer.

How can I participate in the evaluation?

Staff will be invited to participate in a survey and may be invited to attend a meeting with the evaluation team (or can request a meeting). Staff will also be invited to make a written submission.

Elected members will be invited to provide written submissions and can also request a meeting with the evaluation team.

Members of the public will be invited to make a written submission. 

Tell me about the staff survey

A survey of staff will be circulated in May 2019. Participation in the staff survey is voluntary.

The survey can be completed anonymously.

What if the evaluation team wants to meet with me?

If you receive a meeting request from the evaluation team please don’t be alarmed. The meetings are intended to provide staff with an opportunity to inform the evaluation team about relevant practices, policies and procedures of the Council.

Meetings will be scheduled between May - July 2019. Your participation in a meeting is entirely voluntary but you are encouraged to take the opportunity to share your knowledge and experiences with the evaluation team. We want to hear what you think the City of Playford is doing well and where you think there are opportunities to improve.

How do I request to meet with the evaluation team?

Meetings with the evaluation team will be scheduled during May - June 2019.

If you have not received a meeting request but would like to meet with the evaluation team, please contact evaluation@icac.sa.gov.au to arrange a time.

Meetings will be held at the City of Playford Council offices. If you prefer to meet with the evaluation team at an alternative location this may also be possible.

How do I make a written submission?

During May 2019 the Deputy Commissioner will invite staff, elected members and members of the public to make a submission. You are invited to make any written submission you think relevant to the scope of the evaluation.

Bear in mind this is not an investigation into individual conduct.  Submissions should relate to the practices, policies or procedures of the Council. You will be advised how to make submissions soon. 

Is the information I provide confidential?

Any information you provide via the survey or an interview with the evaluation team will be treated confidentially. We may use the information you provide to inform general comments that are used in the final report. We may also quote parts of your submission in a way that does not personally identify you. 

Written submissions provided by staff and elected members will not be published. 

Written submissions provided by a member of the public will be published with permission.

While we take every step to protect a person’s confidentiality we cannot guarantee it. We are obliged to comply with any lawful obligation to disclose information collected.

Can I tell anyone what I have discussed with the ICAC?

The ICAC Act requires that a person who receives information knowing that it is connected with an evaluation must not disclose that information unless authorised by the Commissioner, for the purposes of obtaining legal advice, for the purposes of obtaining medical assistance, for the purpose of a criminal proceeding or dealing with a member of the Commissioner’s Office (see section 54 of the ICAC Act).

Should you wish to disclose such information other than for a purpose already permitted by the ICAC Act, please speak to a member of the evaluation team.

What if I have previously made a complaint or report to the Office for Public Integrity/ICAC regarding the City of Playford?  

Complaints and reports are dealt with separately to an evaluation.

Am I bound by existing confidentiality obligations in relation to information I wish to provide to the evaluation team?

There is no provision in the ICAC Act that releases you from any obligation of confidentiality you may have as a member or employee of council. If you are in doubt about whether you can disclose certain information to the evaluation team you should liaise with your relevant manager. 

How long with the evaluation take?

It is difficult to predict how long an evaluation will take. However, the intention is always to complete an evaluation in as timely a manner as possible. The evaluation team will aim to have the evaluation completed by the end of the year. 

What will happen at the end of the evaluation?

The Deputy Commissioner will prepare a report for Parliament. 

 

More information about evaluations is available in our Evaluations factsheet.