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Information for Department staff

Published on 3 Feb 2020

Staff of the Department for Correctional Services may have questions about the evaluation being conducted by ICAC.  If your question is not answered in the information below, please email the evaluation team at evaluation@icac.sa.gov.au 

What is an evaluation?

An evaluation is not an investigation.

Investigations are focussed on individual conduct.  An evaluation is focussed on processes.

During an evaluation the practices, policies and procedures of an inquiry agency or public authority are reviewed with a view to improving systems for preventing and minimising corruption, misconduct and maladministration.

If a matter is raised during the course of an evaluation that might require investigation, the information will be provided to the Office for Public Integrity and will be dealt with separately in accordance with the ICAC Act. 

What is the scope of the evaluation?

The evaluation will review and report on:

  1. The extent to which the Department’s governance framework adequately guards against the risks of corruption, misconduct and maladministration.
  2. The Department’s practices, policies and procedures in respect of human resource management and whether those practices, policies and procedures efficiently manage human resources and control the risks of corruption, misconduct and maladministration.
  3. The Department’s practices, policies and procedures in respect of information management and whether those practices, policies and procedures ensure the accuracy and integrity of information whilst protecting the misuse of information. 
  4. The unique integrity risks associated with a custodial environment and whether the Department’s practices, policies and procedures adequately safeguard against those risks.

How can I participate in the evaluation?

Staff will be invited to participate in a survey and may be invited to attend a meeting with the evaluation team (or can request a meeting). Staff will also be invited to make a written submission.

Tell me about the staff survey

A survey of staff will be circulated in the coming months. Participation in the staff survey is voluntary.

The survey can be completed anonymously.

What if the evaluation team wants to meet with me?

If you receive a meeting request from the evaluation team please don’t be alarmed.  The meetings are intended to provide staff with an opportunity to inform the evaluation team about the Department’s practices, policies and procedures of the Department.

It is anticipated that meetings will commence in March 2020 and be held over a number of months.  Your participation in a meeting is entirely voluntary but you are encouraged to take the opportunity to share your knowledge and experiences with the evaluation team.  We want to hear what you think the Department is doing well and where you think there are opportunities to improve.

How do I request to meet with the evaluation team?

If you have not received a meeting request but would like to meet with the evaluation team, please contact evaluation@icac.sa.gov.au to arrange a time. 

Is the information I provide confidential?

Any information you provide via the survey, submission or during a meeting with the evaluation team will be treated confidentially.  We may use the information you provide to inform general comments that are used in the final report.  We may also quote parts of your submission in a way that does not personally identify you. 

Written submissions provided by staff will not be published. 

Written submissions provided by a member of the public will be published with permission.

While we take every step to protect a person’s confidentiality we cannot guarantee it. We are obliged to comply with any lawful obligation to disclose information collected.

Can I tell anyone what I have discussed with the ICAC?

The ICAC Act requires that a person who receives information knowing that it is connected with an evaluation must not disclose that information unless authorised by the Commissioner, for the purposes of obtaining legal advice, for the purposes of obtaining medical assistance, for the purpose of a criminal proceeding or in dealing with a member of the Commissioner’s Office (see section 54 of the ICAC Act).

Should you wish to disclose such information other than for a purpose already permitted by the ICAC Act, please speak to a member of the evaluation team.

What if I have previously made a complaint or report to the Office for Public Integrity/ICAC regarding the Department?  

Complaints and reports are dealt with separately to an evaluation.

Am I bound by existing confidentiality obligations in relation to information I wish to provide to the evaluation team?

There is no provision in the ICAC Act that releases you from any obligation of confidentiality you may have as an employee of the Department. If you are in doubt about whether you can disclose certain information to the evaluation team you should liaise with your relevant manager. 

How long will the evaluation take?

It is difficult to predict how long an evaluation will take. However, the intention is always to complete an evaluation in as timely a manner as possible. The evaluation team will aim to have the evaluation completed by early 2021.

What will happen at the end of the evaluation?

The Deputy Commissioner will prepare a report for Parliament. 

 

More information about evaluations is available in our Evaluations factsheet.